Seconds Matter in an Emergency
For local accurate safety & preparedness information please visit the Pope County Sheriff's Facebook:
City & Township
Damage Assesment
Please download the cities or township Damage assessment checklist from the links below.
Event Planning
Please consider the event planning checklist if you are preparing to hold an event in Pope County. Please note, many of the services need at least *60 DAYS notice*
Below is a PDF to preview the forms requirements before getting started:
Debris Management
If you are in a leadership role for your jurisdiction, here are some debris management considerations:
If you exhaust your resources (staff, equipment, space, debris sites) you can request assistance through the Emergency Management Office.
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- Office number 320-634-7850
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If requested, we can activate a site to help relieve pressure on local jurisdiction’s debris sites.
In the event Pope County declares a local disaster, the expenses related to opening a temporary debris site can be used towards meeting the State threshold for disaster aid.
If the incident produces large amounts of damage, cities and townships are asked to report initial damages and estimated damage costs. This is critical to the process of determining if a local disaster can be declared.
*Documentation is extremely important.
Things you must document for Debris Management and Damage Assessment:
Staff Time
- Regular hours worked
- Overtime hours worked
- Milage
- Personal protective equipment needed
What type of work the staff are doing
- Debris removal
- Debris collection
- Emergency protective measures:
- Set up cones
- Set up signage
- Set up barricades
Equipment
- Storage containers
- Hauling equipment
- Sorting equipment
Type of debris
- Hazardous material/waste
- Appliances
- Home goods
- Food
- Material type – wood, plastic, concrete
Damages
- How many businesses affected
- How many residences affected
- What utilities have been affected
- What roads are affected
- What culverts are affected
- What bridges have been impacted
- Have any public buildings, equipment, parks been impacted
Estimated Costs
- Costs to temporary repair damages
- Initial reports are just estimates
- If a disaster declaration is made, then a Preliminary Damage Assessment will be conducted, where concrete numbers will be needed
- Costs to permanently replace/fix damages
- In most situations, reimbursement is allowed to replace to existing condition only, no improvements are included
Responsibilities
- Cities, townships, and the county are responsible to document their own damages.
- Pope County Emergency Management is responsible to collect and submit to the State.
- The State of MN is the only entity that can make application for Federal reimbursement.
When there is a disaster declaration
If there is a State or Federal disaster declaration, Pope County Emergency Management will coordinate appropriate meetings with the State.
Important note
In the event Pope County exhausts county resources, Emergency Management can request assistance through mutual aid agreements with other counties and the State.